Corporate printing works best as a connected system rather than a collection of unrelated files. Business cards, letterheads, envelopes, presentation folders and company profiles should use the same approved logo, colours, typography, contact details and legal business information. Plan the set around how staff actually communicate with clients and partners.

Business cards

A corporate business card should identify the person and make the next action obvious. Include only current details and use a consistent naming, job-title and phone-number format across the team.

• Prepare artwork at 90 × 54 mm with the required bleed.
• Keep text and logos inside the safe area.
• Check staff names, roles, direct lines and email addresses.
• Use a controlled master template for future employees.
• Test QR codes at final printed size.

Review current paper, production and finishing choices on the standard business card printing page. Order each staff version as a separate design unless the live workflow states otherwise.

Letterheads

A letterhead normally needs enough quiet space for the date, recipient, subject, body, signature and footer. Avoid an oversized header that forces every letter onto an extra page. Confirm whether the sheet will be overprinted through an office printer and test compatibility with that process.

Envelopes

Choose envelope size from the documents being inserted and whether they will be folded. Allow clearance for easy insertion. Position the return address and logo so they do not interfere with postage, recipient details or sealing.

Check available sizes and printing options on the verified company envelope printing page.

Presentation folders

A presentation folder combines documents into a client-ready pack. Measure the total insert thickness and decide whether it will hold loose sheets, a proposal, business card, brochure or company profile.

• Use the exact folder dieline and do not move cut or fold guides.
• Keep logos and essential text clear of scores, pockets and slots.
• Confirm whether a business-card slot is needed and which orientation it uses.
• Test the assembled pack with real inserts before committing to quantity.
• Check spine or capacity requirements for thicker document sets.

See current formats and finishing on the presentation folder printing product.

Company profiles

A company profile should help a reader understand the business, capabilities, proof and next step. Plan the document before choosing paper and binding.

Use the published company profile printing guide to compare A4 versus A5, binding, paper and cover choices.

Create one corporate artwork system

Store approved vector logos, brand colours, fonts and contact information in one controlled source. Define which logo versions are allowed on white, coloured and photographic backgrounds. Keep registration details and business names consistent.

Paper and finish decisions

Choose materials based on use. Letterheads may need to pass through office printers; business cards need comfortable handling and legible small text; folders must carry the intended inserts; company profiles need paper and binding that suit page count and reading style.

Premium finishes can highlight a cover or logo, but they require suitable artwork and may add production time. Apply them selectively rather than across every item.

Corporate print approval checklist

• Correct registered or trading business name
• Current logo and approved colours
• Consistent address, phone, email and website
• Staff names and titles confirmed by each person
• Correct document sizes and dielines
• Bleed and safe areas prepared
• Images checked at final resolution
• QR codes and URLs tested
• Finishing layers supplied correctly where required
• Final PDFs approved by one responsible owner

Ordering and stock management

Estimate realistic usage and how often details change. New staff cards may need smaller quantities, while stable general letterheads can be ordered differently. Avoid excessive stock containing a soon-to-change address, accreditation or phone number.

Record the final product specification and approved file for every reorder. Before repeating an old job, recheck contact details and current live product options.